Privacy Policy

PWI BRUSSELS ASBL is committed to protecting your privacy online. Our policy explains how we will do this.

Why do we collect personal data?

(i) To manage the maintenance of the relationship (membership, attendance at events, volunteer, speaker, supplier, etc) established with PWI Brussels,

(ii) To perform the management, administration, provision, expansion and improvement of the content, information and services offered by PWI Brussels and PWN Global, including articles, webinars, member directories, job fora, etc and

(iii) To deliver the relevant content via newsletter / email / social media / website / events as appropriate.

What information do we collect on members?

Name, contact details, employment history, social media links, events attended, payments made, and other personal information.
Members can access and amend their own information online.

From time to time we will ask you for further information, for example if you make a purchase or enter a competition.
We may also use cookies. For an explanation, see the section on cookies below.

What information do we collect on non-members?

We collect email addresses.
Registration: on some parts of the site we ask you to register, and if you do, we ask for your name, email address, organisation, job title, and telephone number. We may also keep details of events attended and payments made. If you sign up to our newsletter, your details will be kept until you unsubscribe.

You can access and amend your own contact details online.
From time to time we will ask you for further information, for example if you make a purchase or enter a competition.
We may also use cookies. For an explanation, see the section on cookies below.

What information do we collect at events?

We may take photographs at our events to be used inter alia on social media or in brochures or the annual report.
By attending, you authorize PWI Brussels to use your image freely and worldwide in relation to the events in which PWI Brussels participates. You can, however, revoke this consent at any time, although we would ask that you please do so before the events take place.

We may also record events with a speaker, including questions from the audience. Again, please let us know in advance if you wish to withhold your consent to inclusion in any recording.

Use of Cookies

Cookies are small files which many web sites transfer to your hard disk. They can inform the web site what pages you visit, and your preferences, which enable web sites to provide you with a more personalized service. You can set your browser to refuse cookies, or to warn you before accepting them. You can find more details re how to control cookies on the PWN Global website.

We use cookies, but most parts of our site can be accessed even if your cookies are turned off. But you may find there are parts of the site which you cannot access if your cookies are turned off.

How do we use member information?

We use the member information to help us manage the member administration, organise events, understand more about what our members want and to deliver better services. We also use the information to understand how our web site is used, to improve our site, and to send you information about us and our events or activities which we think may be of interest to you, both electronically or otherwise. We share member information with PWN Global so that you can benefit from their webinars, articles and knowledge, and connect to members and events in other city networks.

How do we use non-member information?

We use the information to help us understand more about how our web site is used, to improve our site, and to send you information about us and our events or activities which we think may be of interest to you, both electronically or otherwise.

In the case of our online publications available through subscription, your personal information may be used to enable us to verify you are a subscriber and to deliver the online publication to you. After subscription, you will receive electronic mail from us about our events, activities and publications, unless you have informed us that you no longer wish to receive further information.

When do we share information?

We do not sell or give away your personal information to others, with the exception of our network PWN Global with whom we do share member information in order to deliver membership services. We may also share contact details between attendees after an event if those attendees agree. Otherwise we do not share your information with our associated partners or sponsors.

A number of other people's web sites have links on our site. If you link to their sites, they may collect information. Such sites are not within our control and are not covered by this privacy statement.

If we believe that your use of the site is unlawful or damaging to others, we reserve the right to disclose the information we have obtained through the site about you to the extent that it is reasonably necessary in our opinion to prevent, remedy or take action in relation to such conduct.

Third party suppliers

PWI Brussels has employed third party IT supplier Wild Apricot to provide our website and store data and Microsoft to provide emails and document storage; they have agreed to follow the relevant security levels to prevent the alteration, loss, processing, theft or unauthorized access to the data. Some of these third parties may transfer your personal data outside the EU: Wild Apricot uses Amazon Cloud Services, which is a signatory to the EU-US Privacy Shield. See Wild Apricot website and Microsoft website for more details. We also employ an administrator based within the EU for financial and membership administration.

We share membership data with PWN Global and its IT supplier Karakas, in order to provide access to services such as free webinars, international member director, etc. See PWN Global website for more details.

We may also share your data with our accountant, auditor, lawyer, insurer, in order to comply with our obligations as an asbl.

Changes

You can exercise your rights of access, correction and cancellation of your personal data under the terms provided by law. These rights may be exercised by logging in to the website to amend your online profile, or in writing by email to the contact details below.

We will review this policy in the light of comments we receive. This version is dated 24 May 2018, updated as of 5 May 2019. If you have any questions specifically about Privacy, please contact Anaida Dibra, Director of Membership membership@pwi.be